Personal information we store
We comply with the Data Protection Act 2018 and, for the purpose of this notice, “we” refers to Hamabeads.com Limited.
We collect the following information for every customer:
- Delivery address
- Billing address
- Email address
- Phone number
- Payment details
These details are securely stored in our electronic database for tax purposes, with the exception of payment details, which are stored externally.
Occasionally we will also keep a physical copy of a customer invoice on file, detailing the above information, which will be stored securely at our office premises for a limited time while reference is required before being responsibly destroyed.
Our newsletter subscriber email addresses and names, where provided, are also securely stored in our electronic database. You may choose to subscribe to our newsletter by opting in at checkout or by entering your email address at the bottom of our website. An automatic email will be sent asking you to confirm your subscription for additional security.
What we do with your information
We use the information listed above to fulfil orders efficiently and to contact customers regarding their order.
Email addresses and phone numbers will also be used to update customers on the status of their order when a tracked delivery service has been paid for.
Newsletter subscribers will be sent occasional emails in relation to Hama Beads and Hama products. We will only ever contact those who have given us permission to do so. However, anyone who changes their mind about receiving our newsletter may unsubscribe at the bottom of every email we send.
Who we share your information with
We always endeavour to keep your information safe and will only pass contact details on to the trusted third parties listed below, as required, to carry out best service. We will not disclose your information to any other third party unless we are under a legal obligation to do so.
Royal Mail and other delivery services: Your name, delivery address and contact details are passed on to our trusted delivery service providers. For the majority of orders, this will be Royal Mail and, for customers outside the UK, the national postal service for your country. The same details for larger orders will be passed on to World Options – who generate the best price and pass details on to a reputable courier service (such as DHL or UPS – in order to fulfil your order. Visit our delivery page for more information.
Stripe & Paypal: At checkout, your payment details will be securely processed and stored by either Stripe or Paypal, depending on how you chose to pay. We can access limited payment information and issue refunds via these payment processors, but we do not store your payment details internally. Visit our payment terms & conditions for more information.
Mailchimp: The email addresses and names, where provided, of newsletter subscribers are stored and processed by Mailchimp, an email generator platform.
Quickbooks & other accounting services: Your personal information is shared with official accounting software used to generate and store customer invoices, as well as accounting service providers that we use in order to fulfil our legal tax requirements.
Your personal data rights
You have the right to access, amend and remove the personal details we hold for you at any time by contacting us.
If you do not want your personal data to be collected or used in the ways stated above, please do not proceed to place an order on our website.
All electronic and physical records are deleted/destroyed after seven years, unless the individual requests we do so earlier.
Email addresses and names, where provided, of all newsletter subscribers are held electronically until further notice, unless the individual requests we remove them.
We collect information directly from our website visitors anonymously through our use of electronic cookies.
Cookies are small text files that are placed on your computer’s hard drive by websites that you visit. They save and retrieve pieces of information about your visit to the website, for example, how you entered the site, how you navigated through the site and what information and documentation was of interest to you. This means that when you go back to a website, it can give you tailored options based on the information it has stored about you from your last visit.
A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us. You can accept or decline cookies, but most web browsers automatically accept them.
If you wish to decline cookies, please do so by changing your browser settings, and note that most websites, including ours, will not work as fully without cookies.